Rabu, 21 Disember 2011

            As a conclusion, the blog that was I created able to help me more understand about the HRIS subject. Besides that, it is useful to me for do a revision and find add on more information to summarize in the blog. A good lecturer also gives advantages to me because she always gives example from an abroad. However, their information make me knew about the differences of culture. It will open my mind to think move forward and out of the boxes.
            In the technology architecture system, single integrated system is more effective rather than others. There have data based will linkage to the operating systems. However, it also can obtain a data quickly and reduced time on the searching. The rapid of the technologies make the company creating a new system to facilitate their dailies business.  We found that company will start to organizing learning program through the web systems because their function can obtain the information as well as the requirement to improve their KSA of employees. There merged the foundation of training management with the web based technologies where to created a new system in education development.
Lastly, the web based technologies affected to the induction program at workplace. Some company was substitute the structure of induction from a ceremony to using a system. There have benefits such as reducing time and cost. Previously, company should conduct an induction program for new employees and taken 1 week or more. It similar with my situation that when first day I came at this university. Every student compulsory to attending an induction program that organized by the colleges. So, what do you think if the university changed their policies to conduct induction session through a system? In my opinions, this is not effective because it cannot persuade them. Furthermore, I wishing that able to creating new software and advanced in technologies. It will give advantaged and add value to compete in the future markets.
Introduction to Online Induction System

I would like to choose induction system for next post of my own blogs. This chapter are very unique and interesting to study because the conventionally induction was changed in term of the rapid of technologies. Normally, the induction session related to new employees where to ensure they will expose with the company policies, colleagues and top management and job description of their positions. Besides that, it also to make that employee must adapt with the norm or environment in the organizations. These will supported by Elena and Wolf (2010) that extends the action of introducing a new employee to the organization with the process of imparting the norms on how to behave in a way that is acceptable to the social group one becomes part of.
            Other than that, we have discussed about the advantages and disadvantages implement this system within the organizations. Maybe, I preferred to use the conventional induction because there are norm in my cultured. Example, new employees will be introduced with the colleagues and top management through a reality and face to face. There would break of ice in the organizations and creating a closed relationship among them. During the class, I was cheat chat with my friends about the effectiveness of these systems. I not was denying that it able to reduces the cost and save a time to conduct this sessions meanwhile to derive a person to increase a self-initiatives to learn.
            The class have been finished early, and then Dr. Nur was given some quizzes to test us. My mind at the afternoon seems unable to think and instead she also allowed us to using books to finding the answers. The attractive slides in this chapter give me inspiration to do my assignment which is designing medical health system. Thus, I really enjoyed attended that class.

Elena  And Wolf (2010),Staff Induction Practices And Organizational Socialization A Review And Extension Of The Debatesociety And Business Review Vol. 5 No. 1, 2010Pp. 22-47 
Employee Learning and Development

Next, I would like to share with you about the topic of employee learning and development (ELD) systems. ELD system is important to employee and organization where both parties have a mission to derive toward achieving their target. Learning is the systematic process which provide an opportunity to learn KSA’s for current and future job.(Blanchard & Thacker) During a class beginning, Dr Nur was asked me question that why the ELD systems is important? I had taken much time to think that answer. Perhaps, I am seat at the back and not heard the question very well. Then, she seems disappointed because I answered that question very late.

Besides that, the ELD system have built up in a certain organization that to enhance KSA’s in the current jobs and to improved their employee performances. The company should diagnose their problem of employees that why their employee shown a low performance or cannot accomplished the task at on the times. Based on this system, it facilitated task of HR because the procedure to organize a training program able be conduct through online.

·       Identify employee information

Web based online &
ELD system
             and their performances .
·       Select courses




·       Transfer of training
·       Evaluate

Diagram at above indicated the foundation of training management used ELD systems.
            Based on the diagram, we can see function of ELD system on the procedure to conduct a training program. It required systems and internet to find information until to the evaluation process. This approach bring the changes in the organization and become a systematically.
After Dr Nur finish explained about this topic, she had given us 2 case studies. The case study used in the class to make an exercise and exposes to workshop Harvard Business Case Studies: Transformational of Otis.

As we know that the globalizing transforming have 4 model which is multinational, global international and transnational to managing their business used the system and have a capabilities to survive their market through a cross board. We can differentiate 4 model established according to technological architecture system used by certain company.
The simple way to more clear about that topic when Dr. Nur taught at the class which look at the function of pen drive. Every student has at least one pen drive as tools to storage their data. It similar with the technological architecture system used but we can differentiate based on the sizes of capacity. Three type technological architecture system commonly found in HRIS is Standalone System Model, Data Warehouse Model
And Single Integrated System Model
·       Standalone System Model
This system indicated that company does not standardized or integrated system for running their operation in over the worlds. Usually, there used a global data house where it is basic and being to extract a data. Example, company have practiced this system will facing with the problem such as difficult to analyse data and it also suitable with the company apply a multinational model.
·       Data Warehouse Model
Besides that, this system were improved which operation their business in the world wide had be standardized and used a same software such as oracle, SPP and others instead of the region or countries.  There have several advantages of that system which is all units run the same version of the software, maximizing resources and saving costs through commonality.
·       Single Integrated System Model
This more advances where every region can connected each other and aligning with the updating of the software. There was centralized and standardized where to minimized need of the local.

Thus, the big company should concern with the technological architecture to choosing which one is appropriated to adapt with their environment of works.

Karen Beaman and Alfred J Walker, October 2000, Globalizing HRIS:The new Transnational Model

Jumaat, 14 Oktober 2011


Human Resources Information System defined the combination of human function and technology which is the application enable to make the managerial became more effective and systematic. Thus, the application enables facilitate the function of HR and make up to date about the information on develops the company to achieve goals.
Besides that, information technology important to built a business strategy to maintain in the markets and competes force although have a rivalry or new entrance products or services competitor. The organization may use the information to address the advantage of competitor and find out the way to make new strategy. Example, company should promote their products or services through the blogs or social networking such as Facebook and Twitter. These have large users and most visited where the information very faster to people concerned about it.
Next, globalising make the business have easy to enter the certain country. The regulation and policies of the countries make a business turn to challenging includes the internal resources and obstacle to move forward. However, company should have a appropriate model to adapt with their culture as responsiveness through local differentiation or global integration. Each of the strategy need model have a strength and weakness that company must decided which is a model is appropriated with the local branches either using the multi-national, global or international. Transnational model is the combination of these and add value to ensured be a systematic and effective.


Next, I have learned about globalising Human Resources Information System which consists of available programs in the global used of the company.  At the beginning, I felt difficult to differentiated models between multinational, global, international and transnational. There have a different terms and make me confused.  The activities in the class help me to understand about the term and examples that presented by our members. Besides that, we also shared the information and ideas during the discussion session. Every model has advantages and disadvantages but there should emphasize to deal with exploiting a particular strategic capability such as responsiveness, efficiencies or innovation. The right decision on practise the model might be the company adapt with the external forces.

I realized which the certain company have an own strategic needs to responsive with the local differentiation, integration or worldwide innovation. The Allianz Bulgaria using the centralized or global system because of competitive pressure and global regulatory. This is to ensure Allianz able to provide the faster services in operation and address the advantages with competitor. The centralising system enable Allianz Bulgaria reduces the cost and staff for front sales. Besides that, it will improve the flexibility and ranges of products and services.


I found that the information technology is not focus to the managerial system but these also useful to develop strategy on the business. Thereby, Broadbent & Weill (1993) referred to alignment of business and IT strategy as “the extent to which business strategies were enabled, supported and stimulated by information strategies. It also makes me concerned that how the strategic information technology (IT) enable be an advantages or opportunities to certain company have a competitive force with others. Example, Tesco is the hypermarkets from UK where they always give the cheaper prices toward the groceries and other stuff. Recently, Tesco also able compete with other hypermarkets in Malaysia such as Giant, Mydin or others. They were research about the advantages of local competitor through technologies.
                               WHICH ONE YOU LIKE GOES TO SHOPPING???
            They have strategies to compete with others to leading in the market through find competitive advantages. They should develop strategies and consider these forces such as rivalry competitors within the market to expand the business to the over state of Malaysia with make a promotion using the web site online, SMS or email to the customer. According to Gadiesh & Gilbert, (2001), IT will be used to facilitate electronic communication to support business processes and needs. These might help to distribution the information quickly. Tesco is the first hypermarket in Malaysia provide free member card to collecting rewards during shopping where this strategy to ensured maintain a loyal customer. Tesco was taken approaches differentiation strategy because their promotion allows the transaction online and provided the free member card to maintain a loyal customer.          
effective promotion to make customer concerned about your products
                            information system is important to organization                                 

Jovita &Graeme (2007), The Alignment Of Business And Information Technology Strategy In Australia, Australasian Journal Of Information Systems Volume 14 Number 2.

Ahad, 9 Oktober 2011

What is HRIS (Human Resources Information System)

The changing of technology affects  to the world  includes a duty of Human Resources. HRIS is combination of information technology and Human Resources Management that which a system centralized on software,tools, broad networking to ensured the standard of company being effective and achieve the goals.

According to Asafo(2007), HRIS defines as a technology-based system used to acquire, store, manipulate, analyze, retrieve, and distribute related with information regarding organization human resources. The information enable make the HR department a have a standard and more efficient on managing or administration in various area of company.

            Previous posted, i shown the overview about HR activities. The activities include a transactional, traditional and transformational.  Transactional defines as routine activities such as bookkeeping task. Example, HR manager may collect up to date personnel data from the employees using the web system. Employees have a power to fill their data on the system such as changing address or apply for leave. 


When I was practical at Labour Offices, I found that staffs who want to apply the leave should be filling in HRMIS system.

               Next, Traditional is the activity focused on HR program such as selection, performance appraisal and etc. The system easy to HR accesses to identified the area need the manpower to accomplish the task or increase the productivity.The advertising of vacancy will be put on the website to reduces the cost such as company web pages,Job Streets and others,  Besides that, it also includes the promotion to increase the satisfaction of employees. The system will shown the accurate data on performances appraisal. Other that, reported about the performances appraisal able be analysed using the systems. Example, punch card machine has changes with the thumbs prints scanner where evaluation easy commits by HR to overcome discipline problems and increase the payroll system. 

                Transformational system refers to activities might add value to the company. The company will sent their employees to training where to increase the quality of work aligning with the reach of missions. Example, employees unable used the computer or lack of KSA about the technologies should be trained. They might be taught with the simulation and demonstration to ensure that will be transfer in real works.

Asafo-Adjei Agyenim Boateng(2007),The Role of Human Resource Information Systems (HRIS) in Strategic Human Resource Management (SHRM), Master of Science Theses in AccountingSwedish School Of Economics and Business Administration.